Customize the plain text version of HTML email signatureĬreating a simple signature in Outlook is easy.
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How to make a professional email signature (step-by-step example). Create a signature based on your business card. Add image to Outlook signature (logo, photo, social icons). Set a different Outlook email signature for replies and forwards. Insert a signature in each message manually. Add a signature automatically to all new messages and/or replies and forwards. Somewhere between the lines, you will also find a few tips to make personalized, informative, and attention-getting Outlook email signatures. In this tutorial, we will focus mostly on practical "how-to" guidelines to create, use and change a signature in Outlook. Over the web, there exist numerous articles, tips and special tools to create a professional email signature. They say the first impression is important, and so is the last, because a positive last impression is a lasting impression! If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. The instructions will work for all versions of Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, and earlier. Also, you will learn how to make a professional Outlook signature with an image and clickable social media icons. You will find the detailed steps to create and change signature in Outlook, add a signature to all outgoing emails automatically and insert it into a message manually. In the right pane, paste the signature that you created in Word.This tutorial explains different aspects of Outlook signature. This name does not appear in the signature in your messages it is only for your reference. Ī new signature appears under Signature name with the name Untitled.ĭouble-click Untitled, and then type a name for the signature. Select the table you created in Word, and then click Copy. Go on to Use the signature you created in Word. Select the table, and on the Table tab, under Draw Borders, click Borders, and then click None. Rest the pointer on a column border until appears, and then drag the column until the table is the size that you want. In the Link box, type the address for the link, and then in the Display box, type the text that you want to appear in your signature. To add your company web site, on the Insert menu, click Hyperlink. Tip: To make sure that Outlook will not add any additional lines between your address and phone number, press SHIFT + RETURN to move to the next line in the table cell. If you want to add a signature to all messages you reply to or forward, set the Replies/forwards option accordingly. If you want to add a signature to all new messages, set the New messages option accordingly. 
If you have multiple accounts, you must set the default signature separately for each account. Under Choose default signature, select the account for which you'll set a default signature. You can set a default signature for each of your mail accounts. On the Message tab, select Signature, and then choose a signature from the list.Īdd a signature automatically to all messages Choose Link, type the Text to Display and Address and select OK.Īfter you are done creating your signature, close the editor window.Īdd a signature to an email or calendar invite Select the text before applying any formatting.Īdd photo, logo or picture to your signature by inserting Pictures from Photo Browser or Picture from fileĪdd a hyperlink to your portfolio or company website.
You can:Īpply formatting such as font, font style, font size, font color, or highlighting.
In the Signature editor, type the text that you want to include in your signature. Double-click Untitled, and then type a name for the signature you created.
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